Public Records Access Policy

PUBLIC RECORDS ACCESS POLICY

TOWN OF BILLERICA

365 Boston Road

Billerica, MA  01821

It is the policy of the Town of Billerica to conform and comply with all laws and regulations regarding public records.  Applicable laws and regulations include, but are not limited to MGL Chapters 7 and 66 as amended by Chapter 121 of the Acts of 2016 and 950 CMR 21 as enacted by the Office of the Secretary of the Commonwealth.

Guidelines to assist persons seeking access to Public Records in the custody of the Town of Billerica

Effective January 1, 2017, the Massachusetts Public Records Law, G.L.Chapter 66 and Chapter 4§7 (26) provides that a municipality must, within 10 business days (Monday through Friday, excluding legal holidays), respond to a request for records by providing access to or a copy of such records, or explaining any delay or denial.   

In order to assist the public with accessing public records, the following guidelines are provided.

Requests may be made Monday thru Friday during regular business hours which are 8:30am to 4:00pm.

Requests for public records should be directed to the Records Access officers:


Shirley E. Schult, Town Clerk, Chief Records Access Officer

Town Hall

365 Boston Road

Billerica, MA  01821

Telephone:  (978) 671-0924

E-mail:  sschult@town.billerica.ma.us

Fax: (978) 663-6510


Police Department:

Chief Daniel Rosa

6 Good Street

Billerica, MA  01821

Telephone: (978)671-0900

E-mail: DRosa@billericapolice.org    

Fire Department

Chief  Thomas Conway

8 Good Street

Billerica, MA  01821

Telephone:  (978) 671-0941

E-mail: tconway@billericafire.com   

Billerica Public Schools

Supt. Timothy Piwowar

365 Boston Road

Billerica, MA  01821

            Telephone:  (978) 528-7908

            E-mail: tpiwowar@billerica.k12.ma.us          

Shawsheen Regional Vocational School District

Supt. Timothy Broadrick

100 Cook Street

Billerica, MA  01821

Telephone: (978) 667-2111

E-mail: www.shawsheentech.org      

           

Although not required, requests should be submitted in writing in order to ensure accurate and complete responses.

Receipt of Requests:  Written requests received during normal business hours, will be considered received on that date.  Written requests sent via email or facsimile after normal business hours shall not be considered received until the following business day.  Business days shall not include Saturdays, Sundays and legal holidays.

Fees:  In some circumstances, the Town may assess a reasonable fee for production of records.  If fees are to be assessed, a written estimate of the cost will be provided.


The Town is only required to provide records that are in existence at the time of a request and is not required to create a new record to accommodate a specific request.  The Town is not required to supplement its response to a public record request in the event that responsive records are created in the future.

School Records:  Public School records K-12 are maintained by the School Department and requests should be made to Billerica Public School Department Office.  Regional School District records 9 – 12 should be directed to the Shawsheen Regional School.

Records available include, but are not limited to the following:

Annual Town Reports

            Audits

            Assessments

            Property Owners

            Board of Health Records

            Budgets

            Building Permits

            Business Certificates

            Contracts

            Election Warrants/Election Results

            Incident Reports

            Liquor Licensing

            Listing of Business

            Dog Licenses

            Minutes & Agendas of Boards and Committees

            Real Estate/Personal Property Taxes

            Real Estate Assessments

            Street Listings

            Town By-Laws (General & Zoning)

            Town Charter

            Conflict of Interest disclosures

            Campaign Finance Reports

            Perspective Juror Lists

            Town Meeting Minutes and Warrants

Voter Lists

 Zoning Board of Appeals and Planning Board Decisions

Additional information about the Public Records Law may be found on the secretary of the Commonwealth Public Records Division’s website at:

            http://www/sec.state.us.ma/pre/preidx.htm